Details: Posted Date: 6/13/2012 Summary: As executive assistant, you will directly support the CEO with second-tier support to his direct reports. As you represent the CEO to all internal and external parties, interfacing with diverse groups across multiple corporate levels is essential. Discretion, diplomacy, and occasional humor will guide you as you juggle multiple responsibilities and implement key decisions. Once acclimated, you will be expected to proactively anticipate the business needs of the CEO and react accordingly. Responsibilities: Serve as primary liaison and gatekeeper for all contacts to the CEO, with special attention to the board of directors, and customers.Coordinate meetings and conference rooms, and manage extensive travel plans. Edit and proofread all of CEO's written materials to ensure that content and grammar is accurate and error-free.Coordinate offsite meetings and events for up to 300 people.Maintain Microsoft Outlook calendars and contacts.Coordinate quarterly board meetings, dinners, and travel arrangements.Manage CEO's expense reports and audit the expenses of his direct reports.Keep files and archives organized so that instant document retrieval can be achieved.Manage relationships with travel vendors.Manage various ad-hoc projects on an as-needed basis. Qualifications: Meticulous attention to detail, strong organization and communication skills.Articulate and customer service-oriented.Recognize and appropriately handles highly sensitive and confidential material.Intuitive and resourceful problem solver who can develop and implement proactive solutions and strategies.Strong work ethic, sound judgment, and able to multitask under tight deadlines.Advanced proficiency with MS Office Products such as Microsoft Word, Excel, PowerPoint, and Outlook. Experience / Education: Bachelors degree preferred, preferably in communications5 years executive administrative experience, with minimum 2 years supporting a C-level executive. In addition to career advancement opportunities and a fun work culture, Esurance offers comprehensive medical, dental, vision care and supplemental life insurance benefits for you and your family, a competitive compensation package along with a Performance Bonus, company matching 401(k) plan, and immediate tuition reimbursement from the start of your employment.
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